Administrator for the Board of Trustees. Provides confidential administrative, organizational and clerical services to the Board.
- Schedules, arranges and coordinates Board meetings and Board-related functions.
- Attends Board and committee meetings, prepares meeting materials, and maintains attendance records.
- With Chief Governance Officer and Institute leadership, plans agendas for meetings of the Board, the Executive and Governance Committees and affiliate corporations.
- Manages Board and Executive and Governance Committee calendars to ensure that necessary actions are taken.
- Drafts minutes for meetings of the Board and the Executive and Governance Committees.
- Collects and maintains Board records, reports, statistics; manages systems for tracking Board member information; maintains Board member database.
- Provides general assistance to all Board Committees.
- Responsible for correspondence to Board members and other written materials under supervision of the Chief Governance Officer.
- Communicates regularly with members of the Board of Trustees and Institute staff in connection with meeting schedules, Board member activities, patient referrals and all other Institute business that involves the Board.
- Facilitates communication with Trustees on regular and urgent bases.
- Assists Board Chair, as necessary.
- Assists Chief Governance Officer on governance matters, including Board structure, corporate bylaws, and policies and processes to ensure compliance with best practice and regulatory requirements.
- Coordinates annual Trustee Conflict of Interest Disclosure process and produces report on disclosures.
- Triages Board visitors, mail, calls; fields Board member questions and requests.
- Maintains Board intranet site.
Bachelor's degree preferred. Experience with non-profit organizations and/or governance highly desirable. Strong administrative and organizational experience essential.
- Excellent writing, reading, proofreading and verbal communication skills.
- Strong customer service skills and the ability to interact professionally with trustees, peers, leadership and external contacts.
- Strong attention to detail.
- Excellent ability to organize complex projects, prioritize and follow-through, while adapting to changing circumstances.
- Strong commitment to maintain trustee, staff and patient confidentiality and privacy.
- Approach problems with curiosity, critical thinking and open-mindedness; and take a proactive approach to problem solving by offering new ideas, solutions and/or options.
- Discretion, diplomacy and good judgment.
- Reliable and punctual.
- Ability to work independently and collaborate with others as appropriate.
- Proficiency in Outlook, Excel, PowerPoint, and similar computer skills.