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Advancement Assistant

Historic New England
Job Title: Advancement Assistant
Job Type:
Job Search Ends:
May 24th, 2019
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This position is a key role in our dynamic fundraising team.  You will be responsible for providing high-level administrative support that ensures the smooth operation of Historic New England’s fundraising programs. Reporting directly to the vice president for advancement, this employee provides superior internal and external customer service through efficient and effective support of daily advancement office activities and support for development activities in the office of the president.  Also provides exceptional customer service to high level donors, funders, and governance volunteers who are in contact with the office.  


Responsibilities:  Provide administrative support to the vice president for advancement and other members of the development team, including but not limited to monitoring program progress against goals, tracking income and expenses against budget, coordinating development team meetings and taking minutes, maintaining electronic records and paper files, maintaining supply inventories, and producing reports. Reconcile development team budgets with the business services team monthly. Handle all logistics for committee meetings and provide development event support as assigned. Provide administrative support to the president, handling office duties as assigned.  Schedule donor and prospect meetings and prepare materials.  Coordinate president’s fundraising activities including scheduling donor appointments. Assist with preparations for governance-related meetings and activities as assigned.  Assist high level donors, funders, and volunteers in various aspects of contact with Historic New England, ensuring excellent customer service and following up to ensure timely and satisfactory fulfillment. With attention to accuracy and institutional standards, draft written materials as assigned, such as letters and other constituent communications, and reports. With attention to accuracy and institutional standards, draft written materials as assigned, such as letters and other constituent communications, and reports.

 Qualifications:  Bachelor’s degree and at least four years of job-related experience supporting senior management in a busy office environment. Ability to balance and manage competing priorities with flexibility and good humor. Exceptional organizational skills and ability to thrive in a fast-paced setting while maintaining precise attention to formats, procedures, details, accuracy, punctuality, and quality. Strong writing skills, interpersonal communication, tact and diplomacy. Excellent internal teamwork skills. 

Excellent external service practices, including scheduling appointments and directing services for high level donors. Ability to maintain a high level of confidentiality. Fully competent computer skills, including advanced working knowledge of MS Office Suite, databases, and internet research.

Applications: Please send resume, cover letter, and salary requirements to jobs@historicnewengland.org

Historic New England is an equal opportunity, affirmative action employer with a strong commitment to supporting equality of opportunity and respect for diversity. We are committed to providing equal opportunity in employment to all qualified persons without regard to non-work-related factors such as race, color, religion, sex, age, disability, national origin, gender identity or sexual orientation.

Historic New England offers generous and comprehensive vacation, holiday, and health and wellness benefit packages.

133 Federal Street, Suite 802 | Boston, MA 02110
Phone: 617.426.2606
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