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Evaluation Assistant (Bilingual English - Spanish)

The Fenway Institute at Fenway Health
Job Title: Evaluation Assistant (Bilingual English - Spanish)
Job Type:
Job Search Ends:
February 11th, 2018
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The Fenway Institute (TFI) is an interdisciplinary center for research, training, education, and policy development, focusing on national and international health issues housed within Fenway Community Health. Our mission is to ensure access to quality, culturally competent medical and mental health care for traditionally underserved communities, including lesbian, gay, bisexual and transgender (LGBT) people and those affected by HIV/AIDS.

Under the supervision of the Evaluation Manager, the Evaluation Associate supports the implementation of monitoring and evaluation projects by recruiting and enrolling clients, collecting data, assisting with the development of data collection tools, and other activities related to the day-to-day operation of evaluation projects.

Representative Duties
1. Supports and conducts evaluation data collection
  • Administers informed consent process with potential participants and obtains detailed contact information from clients and updates client databases consistently
  • Administers client-level surveys at multiple data collection points, in English and Spanish, with a high degree of cultural competence
  • Works with program teams to develop and implement new data collection tools
  • Completes required forms promptly and files them appropriately
  • Adheres to evaluation protocols when implementing project activities
  • Works collaboratively with external organizations
2. Helps ensure evaluation target numbers are met
  • Works with the evaluation team to identify new and enhance existing recruitment strategies
  • Forges relationships with potential internal and external recruitment sources
  • Executes retention plan by reminding clients about upcoming appointments, maintaining contact with clients between interviews, and participating in weekly project check-in meetings
  • Maintains organized and updated records of client contact information and contact attempts
3. Enters data, manages data, and performs quality assurance functions
  • Enters monitoring and evaluation data into appropriate data systems
  • Manages participant data according to the protocol of the specified project
  • Maintains complete and organized client files, and regularly reviews peers’ files for completeness and accuracy
4. Provides administrative support
  • Helps develop monitoring and evaluation documents and materials, such as progress reports, recruitment materials, tracking logs, presentations, and IRB applications
  • Schedules client follow-up appointments and assembles client charts
  • Attends meetings and participates in project-related conference calls as required
5. Meets Fenway Health Participatory Expectations
  • Works cooperatively with other FH departments to facilitate activities of The Fenway Institute
  • Represents TFI in facility-wide task forces and committees as assigned
6. Meet agency participatory expectations
  • Adheres to all agency and departmental policies and procedures
  • Participates in quality assessment and improvement activities as requested
  • Adheres to the highest principles of patient and client confidentiality
  • Adheres to established safety policies, procedures and precautions; identifies potential or actual unsafe situations in the environment and takes measures to rectify the situation
  • Attends all required meetings, in-services and professional trainings
  • Maintains professional competence necessary to perform job responsibilities
  • Maintains and provides agency with records of continuing education activities
  • Serves on agency committees and in professional organizations when requested
7. Perform related duties as assigned
Note: This position is located @ AIDS Action Committee - 75 Amory St.


  • Bachelor’s degree required; academic preparation in analysis, public health, and/or health disparities preferred.


  • Experience working one-on-one with clients or study participants required
  • Experience entering data and performing quality control checks required
  • Knowledge of LGBT issues, specifically issues experienced by men who have sex with men in Boston, and issues of substance abuse, preferred
  • Bilingual in Spanish required, with a high degree of cultural competence.
  • Strong attention to detail and highly organized
  • Demonstrated ability to take responsibility for assignments and deadlines and to work as part of a team
  • Excellent written and verbal communication and computer (Microsoft Word, Power-Point, Excel, Email) skills
  • Experience working in an ethnically, culturally, and racially diverse environment preferred

Visit www.appone.com/MainInfoReq.asp?R_ID=1800455 to apply.

133 Federal Street, Suite 802 | Boston, MA 02110
Phone: 617.426.2606 | Fax: 617.426.2849
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