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Office Administrator

Organization:
Discovering Justice
Job Title: Office Administrator
Job Type:
Administrative
City:
Boston
State:
Massachusetts
Job Search Ends:
October 15th, 2019
Organization's Website:

About Discovering Justice:

Discovering Justice is empowering a rising generation of leaders through an innovative civics curriculum which utilizes courtrooms as classrooms and classrooms as civic spaces—encouraging agency, empathy, and voice in K-8 students across Massachusetts. Each year, Discovering Justice works with K-8 students and teachers in more than 19 districts across the state, providing teachers with civics curriculum, training, and professional development, and offering experiential field trip and after school programs designed to provide young people with the knowledge, tools, and resources they need to participate in democracy and extend civic learning into their own neighborhoods and communities.

About the Position:

The Office Administrator is responsible for the organization and efficiency of office operations, and for providing critical logistical support to members of the program team. Reporting to the Chief Operating Officer, the Office Administrator will be the primary point of connection between all staff, playing a key role in ensuring day-to-day operations run smoothly, and assisting with and supporting all programs. The Office Administrator will have the unique opportunity to engage with students and teachers, volunteers, and Courthouse personnel while also playing a crucial role in helping to implement and communicate operational strategies to staff. 

A successful candidate must have strong administrative and organizational skills, excellent verbal and written communication skills, attention to detail, the ability to exercise good judgment in a variety of situations, and to maintain a balance among multiple priorities. If you are seeking a mission driven and socially meaningful administrative opportunity to support a highly motivated and dynamic team, we strongly encourage you to apply.

Responsibilities: 

Office Administration (40%)

  • Oversee office operations, including monitoring and maintaining office supplies inventory, coordination with vendors to ensure maintenance of office equipment, problem-solving technical issues as they arise. 

  • Support Chief Operating Officer and accounting consultants with financial management and record-keeping, coordinating with development and operations staff to ensure accurate accounting of revenue and expenses. Tasks include: processing checks, making regular bank deposits, and completing daily revenue totals.

  • Manage and maintain office calendar; schedule team meetings. 

  • Reception: answering the phone, greeting individuals who visit the office, opening and distributing incoming mail, assisting staff with outgoing mail.

  • Support administrative functions related to fundraising and development as needed. 

Program Logistical Support & Event Coordination (40%)

  • Take the lead on logistics related to administration of our classroom, field trip, and after school programs (booking and confirming field trips, ordering trade books and preparing program materials and supplies, providing teachers with information about transportation resources, arranging transportation for after school programs).

  • Work with Courthouse staff to reserve Courtrooms and other Courthouse space for field trip and culminating after school events. 

  • Provide planning and logistical support to the  Senior Education Associate in the planning of our bi-annual culminating events at the Moakley U.S. Courthouse and other Courthouses; assist with reserving spaces, ordering supplies, and coordinating with catering and other vendors as needed. 

  • Oversee the Courthouse Tours program, leading tours and training volunteer docents.

  • Write end of year program report.

Data Management (20%)

  • Oversee the organization’s record-keeping systems and shared electronic drive, with a goal of moving all organizational data to Google Drives within 12 months. 

  • Oversee data entry of student and teacher program evaluations; assist with distribution and collection of surveys and assessments. 

 

Skills and Qualifications

  • An Associate’s degree, or equivalent, is required.

  • 2 years of full-time work experience required; relevant administrative experience preferred.

  • Highly organized, flexible, and conscientious self-starter.

  • Strong attention to detail and accuracy.

  • Experience working in education and/or civics engagement non-profit a plus.

  • Eagerness to learn and take on special projects.

  • Excellent written and verbal communication skills.

  • Comfortable working independently and as part of a team.

  • Core computer skills in Microsoft Office, electronic communications, database management, and use of online tools and applications.

  • Able to manage multiple projects simultaneously and complete tasks in a timely manner.

  • Discretion and good judgment in maintaining highly sensitive and confidential information.

  • Ability to maintain cordial, professional, and service-oriented relationships with donors, Board members, vendors, staff, and volunteers.

  • Demonstrated excitement and passion for Discovering Justice’s mission.

 

Compensation: 

  • Annual salary is $50,000 

  • Our competitive benefits package includes: 

    • Health, dental, and life insurance 

    • 403(b) retirement plan, including an additional 5% of your salary  

    • Pre-tax transportation plan 

    • Paid vacation days, personal days, sick leave, and holidays including annual office closure between Christmas Eve and New Years Day

    • Access to professional development funds of up to $1,000 annually.

 

To apply: Please email your resume and a cover letter with “Office Administrator” in the subject line to admin@discoveringjustice.org. Applications will be reviewed on a rolling basis until the position is filled. No phone calls, please. 

At Discovering Justice, we celebrate diversity, and our goal is to be a diverse workforce that is representative, at all job levels, of the communities we serve. As such, we are committed to creating an inclusive environment for all employees. We are proud to be an equal opportunity workplace, and do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

 

133 Federal Street, Suite 802 | Boston, MA 02110
Phone: 617.426.2606
© 2019 Philanthropy Massachusetts